HTML Working Group Decision Policy
For products of the HTML Working Group, particularly HTML5, we expect a high volume of Last Call comments. We expect most comments can be resolved in a satisfactory way by the Editor of the affected draft. However, there are a few reasons we need to formalize our process a little bit. First, we are required by W3C Process to track and formally respond to all Last Call comments, and to produce a disposition of comments document in order to exit Last Call. Second, some commenters may not be satisfied by how their Last Call or pre-Last Call comment is initially proceed by the Editor, and the commentwill need to be resolved by a decision of the Working Group. Third, it needs to be very clear to commenters how to get their input formally considered.
Non-members are encouraged to join the Working Group so they can fully participate in this process. But extenuating circumstances for not joining the group will be considered by the Chairs on a case-by-case basis.
2. Policies Defined in this Document
This document defines a number of policies in use by the HTML Working Group. Here is a brief description of each.
- 3. Overview of Comment Processing - Summary of how to submit and track comments to the HTML WG.
- 4. Basic Process - The Bugzilla-based process by which feedback is initially submitted and considered by Editors.
- 5. Escalation Process - The Tracker-based process by which commenters can escalate comments to Issues for consideration by the full Working Group.
- 6. Change Proposal Review Process - The process by which Chairs review Change Proposals.
- 7. First Last Call and Pre-Last Call Review Process - The meta-process by which the Working Group drives an LC or Pre-LC Review.
- 8. Candidate Recommendation Process Additions - additions intended to reduce the rate of change to the document.
- 9. Requests for a Decision to be Reopened Based on New Information - The process by which Working Group members may ask to have a decision reopened, if they believe they have relevant new information.
- 10. Enhanced Change Control - The policy for enhanced change control and revert requests after specific pre-LC cutoff dates and during LC review.
- 11. Note Track and Recommendation Track - The process by which the Working Group decides whether a Working Draft will ultimately proceed down the Recommendation track or will end up as a Working Group Note.
- 12. Integration of Extensions during CR - The Process by which the Working Group decides whether a specification that extends any HTML WG specification can be integrated into the original specification.
- 13. Removing some at-risk features early in CR - The Process by which the Working Group may remove certain at-risk features early in CR.
3. Overview of Comment Processing
The way we will make decisions involves two subprocesses: the Basic Process and the Escalation Process. The Basic Process works primarily through Bugzilla; we believe most comments on drafts can be addressed this way, without the need to involve the full Working Group. For some comments though, the input of the full Working Group will be needed. Throughout these processes, we will rely on three types of entities to make progress. Some of these will require a Working Group member to do some work. These processes will be applied to each separate specification individually. In addition, Change Proposals that are submitted as part of the Escalation Process are reviewed in accordance with the Change Proposal Review Process.
- Bugzilla bugs: These record a problem, and are given an initial disposition by the Editor of the affected spec. If you want to report a problem, you should expect that you will have to file Bugzilla bugs, or convince someone else to do so. Details of what should go in a bug are explained below.
- Tracker Issues: These record that an Editor's Resolution was not satisfactory, and so the full Working Group must address the comment. Action items and informational updates go here. If you are unhappy with the way an Editor addressed a Bugzilla bug, you should be prepared to request escalation to a Tracker Issue.
- Change Proposals: These documents will describe and justify a particular proposed spec change. They are needed to make progress on resolving Tracker Issues. If you want to have an issue addressed after escalation, you should expect that you will have to write a Change Proposal, or convince someone else to do so. Details of what should go in a Change Proposal are found below.
4. Basic Process
The Basic Process describes the overall handling of a comment; we believe most steps can be handled without close involvement of the Chairs or the Working Group as a whole. We expect most comments will be disposed reasonably by the Editor of the relevant spec. For issues that need full Working Group consideration, this process refers to the Escalation Process.
- 0. (Optional) Email
- Comments can be brought up initially by email, if discussion is needed before the problem is clear enough to file a bug. Commenters may go directly to the next step if they are very clear on their issue already.
- 1. Bugzilla Bug
Comments should be filed as bugs in W3C Bugzilla to be formally considered. If the commenter has difficulties filing a bug, the best approach is to email the comment to email@example.com, and one of the Chairs or a volunteer will assist them. Bugs will be initially assigned to the Editor of the relevant draft. Although Editors may field comments through other forums if they wish, we will require Editors to address all Bugzilla bugs. We need bugs to be in Bugzilla to ensure that nothing is dropped on the floor, and to be able to produce the disposition of comments directly from the bug Tracker. A bug report is most useful if it includes the following components:
- A clear statement of a problem with the spec—bug reports are more useful if they identify concrete problems.
- Only one specific problem—please use separate bugs for separate problems with the spec.
- An indication of what section or sections of the spec are affected.
- At least one suggested way to solve the problem. Optionally, this can include sample spec text. Listing multiple alternatives is ok, and even a vague suggestion is fine at this stage.
Note: These components are not absolutely mandatory for all bug reports. But bug reports that do not have enough information to identify a problem or potential action may be closed as NEEDSINFO.
- 2. Editor's Response
Editors will give an initial disposition to incoming bugs. When an Editor gives the initial Editor's response, he or she should include the following:
- A change in bug status to RESOLVED.
- A clear statement of whether the comment was accepted or rejected.
- A rationale for the change or lack of change (at least enough for the Disposition of Comments).
- A link to the relevant spec diff or diffs, if the spec was changed.
Boilerplate text advising the commenter how to indicate their reply and escalate if desired. The following boilerplate text is suggested:
EDITOR'S RESPONSE: This is an Editor's Response to your comment. If you are satisfied with this response, please change the state of this bug to CLOSED. If you have additional information and would like the Editor to reconsider, please reopen this bug. If you would like to escalate the issue to the full HTML Working Group, please add the TrackerRequest keyword to this bug, and suggest title and text for the Tracker Issue; or you may create a Tracker Issue yourself, if you are able to do so. For more details, see this document: http://dev.w3.org/html5/decision-policy/decision-policy.html Status: (Accepted|Partially Accepted|Rejected|Additional Information Needed) Change Description: (description of spec change if any) Rationale: (rationale)
For any responses that involve a spec change a link to the relevant spec diffs should also be provied.
For some particular bug resolutions, a full Editor's Response is not necessary, and it may be appropriate for someone other than the Editor of the relevant draft to resolve the bug. The table below documents the bug resolutions, and expectations for each:
Resolution Description FIXED Accepted or partially accepted. Spec was changed. Editor's Resolution and diff link are required. Rationale should explain the reason for accepting the comment. It may simply cite agreement with arguments in a previous bug comment. WORKSFORME Accepted, but no spec change. The spec already addresses the comment due to a previous change. Editor's response required, but the rationale just needs to point to the previous change or existing spec text that addresses the comment. A resolution may be entered by someone other than the Editor if they can explain why the spec already addresses the comment. NEEDSINFO Additional information is required to accept or reject this comment. Editor's response required. Editor should be clear on what additional info is required. It is strongly recommended that bug reporters should provide the requested additional information, if the request is reasonable, before they consider escalating. WONTFIX Rejected. Editor's response required. Rationale should explain why the comment was rejected. LATER Rejected, but may be reconsidered for a future version. Editor's response required. Rationale should explain why this request is better handled in a future version. REMIND Do not use this resolution. INVALID Bug is obvious junk or spam. Or, originator decides upon reconsideration that the comment is wrong. Does not require a full Editor's response. DUPLICATE Bug is reporting the same problem as another bug. Does not require a full Editor's response.
- 3. Verify Response Info
- Once bugs are RESOLVED, we will ask volunteers, including Team Contacts, to make sure they include all of the needed components of an Editor's response, and to add any that are missing. Once this is done, the bug should move to the VERIFIED state.
- 4. Commenter Satisfied?
- At this point in the process, the commenter should review the Editor's response, and choose one of the following Step 5 actions. The commenter has two weeks to take action from the time the bug is put in VERIFIED state.
- 5.a. Yes: Close Bug
- If the commenter is satisfied with the Editor's response, the commenter should indicate that by changing the bug state to CLOSED. ** This is an endpoint for the process. **
- 5.b. (No Response)
- If the commenter never responds in the bug in any way, after two weeks the WG will assume no response is forthcoming, and indicate that in disposition of comments. At this point the bug will be tagged with the NoReply keyword, and the state will be changed to CLOSED. ** This is an endpoint for the process. **
- 5.c. Want Reconsideration: Reopen Bug
- If the commenter feels they have new information or arguments, or that the Editor overlooked something, and would like the Editor to reconsider, it's ok to move the bug to the REOPENED state. Commenters should exercise reasonable judgment on whether to use this option or 5.d., in particular, it's usually not a good idea to repeatedly reopen the same bug. Note: A bug may be reopened by anyone who is dissatisfied with the resolution, not just the original commenter. Once reopened, the comment returns to step 1.
- 5.d. No: Escalate to Issue
If the commenter is dissatisfied with the resolution and does not believe it is productive to ask the Editor to reconsider, he or she may ask to escalate the comment to the issue Tracker. A commenter with Tracker access can raise an Issue directly. A commentor without Tracker access should apply the TrackerRequest keyword, and should suggest a title and text for the Tracker Issue. Team contacts or other volunteers with access will move TrackerRequest bugs into the Tracker. Note: A bug may be escalated by anyone who is dissatisfied with the resolution, not just the original commenter.
The Tracker Issue should reference the original Bugzilla bug. The Bugzilla bug will reference the issue and have the TrackerIssue keyword added.
Note: comments with additional information may still be added to a Bugzilla bug after it has been escalated to the Tracker.
Clarification:It's not correct per this policy to both escalate a bug to the Tracker and reopen it. Only one of these two actions should be taken. Reopen the bug if you would like the Editor to give it fresh consideration; escalate it if you'd like to move beyond the Editor's response and get consideration from the full Working Group.
- 5.e. No, But Willing to Concede: Close Bug and mark Disagree
- If the commenter is unsatisfied with the Editor's response, but does not wish to pursue the comment further by escalating or reopeneing, the commenter should indicate that by changing the bug state to CLOSED and add the Disagree keyword. ** This is an endpoint for the process. **
- 6. Working Group Decision
- Issues escalated to the Tracker will be decided by Working Group Decision. The Escalation Process describes how Working Group decisions are made.
- 7.a. Affirm Editor's Response
- The Working Group Decision that results from the Escalation Process may be to affirm the Editor's response. In this case proceed to step 8.
- 7.b. Overrule Editor's Response
- The Working Group Decision that results from the Escalation Process may be to overrule the Editor's response. In this case proceed to step 10.
- 8. Does Commenter Wish to Formally Object?
- The commenter should decide at this point if they wish to enter a Formal Objection against the Working Group decision.
- 9.a. Formal Objection
- If the commenter does wish to enter a Formal Objection, he or she should do so according to W3C Process. This includes explicitly stating that it is a Formal Objection, as well as giving a technical justification for the objection, and at least one way the objection could be removed. The Formal Objection should be recorded in the Bugzilla bug, and the bug should be placed in the CLOSED state and tagged with the FormalObjection keyword. ** This is an endpoint for the process. **
- 9.b. Ordinary Disagreement
- If the commenter does not wish to enter a Formal Objection, then the resolution will simply be indicated as a disagreement on the Disposition of Comments. The bug should be placed in the CLOSED state and marked with the Disagree keyword. ** This is an endpoint for the process. **
- 10. Tag Bug as WG Decision and Reopen
- The bug is reopened indicating the WG decision, and tagged with the WGDecision keyword. The bug is then returned to REOPENED state for action by the Editor to implement the Working Group decision, which will be recorded in the form of a Change Proposal. The process returns to step 1. Working Group Decisions must be applied within one calendar week of the bug being reopened. If for any reason a decision cannot be applied within the required time frame, the relevant spec's Editors must notify the Chairs and ask for an extension.
The following table summarizes what different bug states and keywords say about where a bug stands in the process. All the conditions marked with an asterisk (*) are ones we must drive to zero to finish review of Last Call comments.
|State and Keywords||Meaning|
|UNCONFIRMED, NEW, ASSIGNED, REOPENED||Waiting for Editor response.*|
|REOPENED and WGDecision||Waiting for Editor to implement Working Group decision.*|
|RESOLVED||Editor has addressed comment, waiting for review by verifier.*|
|VERIFIED (and none of the below)||Waiting for response from commenter.*|
|VERIFIED and TrackerRequest||Reporter requested escalated to Working Group. Waiting for mechanics of escalation.*|
|VERIFIED and TrackerIssue||Reporter escalated to Working Group. Waiting for Working Group decision.*|
|CLOSED and NoReply||Reporter has not responded after two weeks or more.|
|CLOSED and FormalObjection||The Tracker Issue is settled, and reporter formally objected to WG.|
|CLOSED and Disagreed||The Tracker Issue is settled, and the reporter disagreed, but not as Formal Objection|
|CLOSED (and none of those)||The Tracker Issue is settled, and the reporter agreed with the final outcome.|
5. Escalation Process
Some issues cannot be settled solely through the Basic Process. In such cases, a party to the dispute will request escalation to the Issue Tracker. Once issues are in the Tracker, we will use a system of Change Proposals to come to a decision.
- 0. Amicable Resolution
- At any stage of the process, the issue can be settled amicably, If spec changes are made that satisfy the person who raised the issue, or the person who raised it otherwise wishes to withdraw, and no one objects, the issue will be closed by Call for Consensus. Generally in this case no technical decision is entered, unless that seems important in particular cases. The Basic Process then proceeds from step 7a ** This is an endpoint for the escalation process. **
- 1. Raised Issue: Chairs Solicit Proposals
When an issue enters it starts in the RAISED state. The Chairs solicit volunteers to write Change Proposals when the issue is raised. For pre-existing issues, we will ask for volunteers in a staggered fashion to avoid flooding the group. Requests for Change Proposals will go out to the HTML WG mailing list and possibly via other channels as well. Note: it's ok for multiple people to volunteer to produce independent proposals for the same issue. If no one volunteers within a month, proceed to step 2.a. Otherwise proceed to step 2.b.
Note: information can be added to an Issue without writing a full Change Proposal by sending email to the public-html mailing list that mentions the issue number in the format ISSUE-nnn where nnn is the issue number.
- 2.a. Closed without Prejudice
- If no one volunteers within a month of the Chairs' request, or a Change Proposal is not presented by the deadline, the Tracker Issue will be marked POSTPONED in the Tracker without prejudice and presumed deferred to the next version of HTML. In this case, we affirm the Editor's decision by default. The Basic Process then proceeds from step 7a. An issue that is closed without prejudice in this way can only be re-raised with approval of the Chairs. ** This is an endpoint for the escalation process. **
- 2.b. Open Issue: Writing a Change Proposal
- An issue with someone working on a change proposal is in the OPEN state. If the change proposal is not done by the deadline, the issue will be marked POSTPONED in the Tracker without prejudice and presumed deferred to the next version of HTML. The default deadline to complete a Change Proposal is one month from the time someone volunteers. The Chairs may grant a longer deadline for complex issues on request. A proper Change Proposal must include the following four components:
- Summary: Describes the change in about 1-5 paragraphs of plain language.
- Rationale: Describes the reason for the change. What problems does the proposal address, and how does the proposal makes things better? The rationale should present technical arguments. Starting with Last Call, Change Proposals that argue against adding a feature may cite "too late to add features" as a technical argument, though such an argument is not necessarily decisive in itself.
- Proposal Details: This may take one of the following four forms:
- A set of edit instructions, specific enough that they can be applied without ambiguity.
- Spec text for a draft to be published separate from HTML5 (though such a draft can be proposed at any time without a Change Proposal).
- Exact spec text for the sections to be changed, and a baseline revision for the version of the spec being changed.
- With prior permission from the Chairs, a high-level prose description of the changes to be made.
- Impact: Effects, both positive and negative, of the change. What conformance classes will have to change? What are the risks?
Complete Change Proposals should be recorded somewhere in W3C space (wiki, dev.w3.org, archived mailing list) and the Working Group should be notified by email. If the author of the Change Proposal is not a member of the Working Group, then he or she should agree to the W3C Patent Policy and grant a non-exclusive copyright assignment as required for invited experts.
If a Change Proposal is not complete by the deadline (default one month), proceed to step 2.a.
- 3. Discussion
The Change Proposal (or multiple Proposals) may be discussed and revised for a reasonable period. Authors of Change Proposals are strongly encouraged to seek consensus and revise their Change Proposals to gain more support. Change Proposals that do not see wide support are unlikely to succeed. Once an outcome is clear or no more productive discussion is happening, the Chairs proceed to the next step. If consensus on a proposal is clear, the Chairs may issue a Call for Consensus (step 4.a). If there are obvious objections or other alternatives, the Chairs may instead issue a Call for Alternate Proposals (step 4.b).
During the discussion period, and at all stages in the process, the Chairs will strive to guide the Working Group towards consensus. If amicable resolution is likely, the Chairs may mediate discussion to help find compromise proposals or middle ground solutions. Amicable resolution is the preferred outcome for any given issue, if at all possible.
Note: Editors may make changes that impact an issue under discussion, but that the Editor is expected to identify on the mailing list any changes that may affect submitted Change Proposals. If there is an issue but no pending Change Proposal, then the Editor is encouraged but not required to identify changes that may affect the issue. In the case of some issues, it may be difficult to even identify what changes would affect it without seeing a Change Proposal.
- 4.a. Call for Consensus
- If the Chairs believe it is clear that the existing spec or some available Change Proposal enjoys consensus, they issue a Call for Consensus to solicit objections. Based on the response, proceed to the appropriate substep of step 5. If there is not enough clarity to make such a Call in the first place, the Chairs may proceed directly to step 5.b without a Call for Consensus.
- 4.b. Call for Alternate Proposals
When a Change Proposal has been submitted, but it's clear that some Working Group members would prefer a different change, or the status quo spec text, the Chairs issue a Call for Alternate Proposals. Requests for Alternate Proposals will go out to the HTML WG mailing list and possibly via other channels as well. Note: it's ok for multiple people to to produce independent proposals for the same issue.
Alternate Change Proposals should satisfy the usual Requirements for a Change Proposal. An Alternate Change Proposal may call for no changes to the spec at all, arguing that the existing spec text is the best way to resolve the issue. In this case, the proposal should provide rationale for the spec text as it stands. However, in some cases, an issue may revolve primarily around a request to add something, such as a new feature, and other proposals justify this addition. In this situation, it may be that the only reasonable rationale may be to give reasons why that particular addition should not be made.
If no one submits an Alternate Change Proposal within a month, or if upon submission consensus is clear, proceed to step 4.a. Otherwise proceed to step 5.b.
- 5.a. Consensus Found
- If there are no objections, very few (and weak) objections, or objections can be resolved, the Chairs declare that the Call for Consensus becomes a resolution. The Working Group affirms or overrules the Editor's decision depending on the outcome. When reviewing the results of a survey, the Chairs will examine the Change Proposals, the survey responses themselves, and any material linked from a survey response. The Chairs do not guarantee that any other material, such as email to the WG list related to the topic, will be considered. Filtering such a volume of material is impractical. The Basic Process then proceeds from step 7a or step 7b as appropriate. ** This is an endpoint for the escalation process. **
- 5.b. No Clear Consensus
- If there are numerous and/or serious objections, or if it is unclear to the Chairs what the position of the Working Group is, the Chairs may use a poll to get a sense of the Working Group.
- 6. Poll or Vote
- A WG decision may be entered based on an informative straw poll as one piece of input, or based on a formal and binding vote. Or the Chairs can ask for a new round of proposals if the poll does not reveal a strongly preferred position; in this case, return to step 3. Otherwise, the Working Group affirms or overrules the Editor's decision depending on the outcome. In that case, the Chairs will strive to identify the proposal that draws the weakest objections, taking under consideration objections raised in the straw poll, reasoning in the Change Proposals themselves, and other sources of information. The Basic Process then proceeds from step 7a or step 7b as appropriate. ** This is an endpoint for the escalation process. **
6. Change Proposal Review Process
The Change Proposal Review Process describes how the Chairs review Change Proposals to ensure that they meet the basic requirements to be considered - that they include all the required parts, have proper rationale, and so forth. Change Proposals may be considered withdrawn if they do not meet requirements and are not suitably updated.
- 1. Chairs Review Proposal
- Chairs will review each incoming Change Proposal or Alternate Change Proposal to ensure that it meets the requirements for a Change Proposal. In particular, Chairs will verify that all required parts are present, and that there is some form of rationale for each change present. Proceed to the appropriate substep of step 2 depending on whether the proposal meets requirements.
- 2.a. Proposal Meets Reqirements
- If the proposal is found to meet requirements, the Escalation Process proceeds with this Change Proposal still under consideration. ** This is an endpoint for the Change Proposal review process. **
- 2.b. Chairs Request Update
- If the Change Proposal does not fully meet requirements, the Chairs will request an update, with an indication of the specific changes needed. The Chairs may set a firm deadline if no update is forthcoming. If a revised Change Proposal is submitted, return to step 1. If none is submitted by the deadline, or the Change Proposal author indicates an uwillingness to update, proceed to step 3.
- 3. Proposal Considered Withdrawn
- If a Change Proposal author is unable or unwilling to submit a revised Change Proposal to meet requirements by the deadline, then the Change Proposal will be considered withdrawn. The Escalation Process continues, as if this particular Change Proposal had not been submitted. ** This is an endpoint for the Change Proposal review process. **
7. First Last Call and Pre-Last Call Review Process
Eventually, drafts become mature enough that they are ready to advance through the W3C Process. Given that drafts may see an ongoing significant influx of comments, once the draft is close, the Chairs will establish a timetable to aid progress to the next milestone. For Pre-Last Call Review by the Working Group, the timetable defines the process to get to Last Call. For Last Call Review by the broader public, the timetable defines the process to enter Last Call and then progress to the next milestone, either Candidate Recommendation or another Last Call.
The steps for a Last Call or Pre-Last Call Review are as follows:
- 1. Review Period is Defined
- The Chairs, in consultation with the Working Group, define the the time and duration of the review period. For a Pre-Last Call Review, this is the deadline to enter comments that will be considered before Last Call. For a Last Call Review, this is the Last Call Review Period as defined by the W3C Process.
- 2. Review Period Begins
- At this point, the Working Group issues a solicitation for review comments. Review comments are to be submitted in Bugzilla, per the Basic Process.
- 3. Review Period Ends
- The end of the review period is the cutoff for bugs to be considered as Last Call or Pre-Last Call feedback. Bugs beyond this date will NOT be treated as pre-LC or LC comments (whichever is relevant). The Chairs could grant exceptions on a case-by-case basis, but in general there is no guarantee of a bug filed after the cutoff being settled during the Last Call period. Any such bugs will be considered during a subsequent Last Call, during the Candidate Recommendation phase, or for a future version of HTML.
- 4. Editors Complete Initial Responses
- Within two months of the end of the comment period, or a different period as determined by the Chairs in consultation with the Editors and the Working Group, all bugs submitted by the end of that review period must be given an Editor's Response per the Basic Process. Bugs still open past this date can be escalated to issues immediately if the originator so chooses. The Escalation Process then takes effect.
- 5. Deadline for Escalating Comments
- Within two weeks of the Editor's response deadline, or a different period as determined by the Chairs in consultation with the Editors and the Working Group, all bugs from the review period must be Escalated to Issues if the commentor or any other WG member is dissatisfied with the Editor's Response. Any further escalations beyond this date will not be treated as a Last Call or pre-Last Call comment (whichever is applicable). Such escalations can be taken up during a subsequent LC or CR period.
- 6. Calls for Change Proposals Complete
- Within four weeks of the escalation deadline, or a different period as determined by the Chairs in consultation with the Editors and the Working Group, all Calls for Change Proposals will be complete. Any issue that does not have a Change Proposal by this date will be closed without prejudice and marked POSTPONED. Such issues can be reconsidered during a subsequent LC, CR, or for a later version of HTML.
- 7. Calls for Alternate Proposals Complete
- Within four weeks of the escalation deadline, or a different period as determined by the Chairs in consultation with the Editors and the Working Group, all Calls for Alternate Proposals will be complete. Any issue that has onlyone Change Proposal by this date will be resolved by Call for Consensus.
- 8. All Issues Resolved
- Within six weeks of the end of the Calls for Alternate Proposals, all issues are to be resolved. The Escalation Process will be complete. If this date is not met, this would be solely a failure by the Chairs, so the Chairs would publicly eat crow and plot a new date.
- 9. Working Group Resolution
Once all bugs and issues from the review period are addressed, and a reasonable amount of time has passed to verify that decisions are applied, the Chairs will present a resolution to the group in the form of a survey.
If the Working Group approves moving to the next milestone, then the specification will proceed to Last Call, to a subsequent Last Call, or to Candidate Recommendation. In general, a specification must have another Last Call if substantive changes were made since the previous Last Call.
If the resolution is not approved, then attempts will be made to address resolvable objections. If that cannot be done quickly, then the specification is returned to Working Draft for further work. If a specification repeatedly fails to advance, then the Chairs may survey the WG to determine whether the WG should cease work and publish the document as a Working Group Note instead.
8. Candidate Recommendation Process Additions
Once the first set of comments have been processed, focus turns to stabilizing the specification.
- 1. Require bugs for every change
Starting with second and later Last Calls, the rate of change should slow significantly. At this point, we require that every change must be in response to a bug filed by the relevant Last Call deadline. This is necessary to achieve stability.
- 2. Limit scope of bugs to changes
For second and subsequent Last Calls, only comments related to changes made since the start of the previous Last Call will be accepted. This is to ensure we do not get into an infinite regress of new feedback; only new changes will get re-reviewed.
All bugs entered outside of this scope are to be reassigned to components set up for "HTML.next" activities.
In rare cases, editors may select individual bugs, ensure that there is a proposed change, and submit such for approval to the Working Group.
- 3. Review then Commit
Whereas the Enhanced Change Control process merely encouraged changes to be pre-flighted with the group, at this point in the process every commit that makes a substantive change or introduces additional willful violations of other standards -- even in non-normative text, like examples -- must be pre-approved by the WG as a whole before being applied. Approvals will take place on the public html mailing list, can be done in batches by simply enumerating the bug report numbers. Ideally, such bug reports will already have proposed fixes in the form of patches linked to the bug before an approval request is made, but at a minimum any such bugs submitted for approval will have a proposed solution described in prose in sufficient detail for the Working Group to make a determination as to whether or not to allow the spec to be changed in this manner.
At least one week must be provided for approvals, and additional time should be provided should this period span a major holiday. Objections are to also be made on the public-html mailing list. If no objections are raised during that period, the change can go in.
If an objection is raised during that period, the editors are encouraged to work with the Working Group to resolve the objections. If this completes successfully, another approval request may be made.
If consensus can't be reached, the chairs will determine whether to allow the change proceed or not. Either way, this can be escalated through the normal channels by those who wish to (re)instate or revert the change. Effectively, this parallels the What happens after a revert? process.
9. Requests for a Decision to be Reopened Based on New Information
Occasionally, after a Working Group Decision is rendered, a WG Member may identify new information relevant to the decision which, per the W3C Process, could lead to the decision being reopened.
The following are the steps to request reopening :
- 1. Submit a Reopen Request
A request to reopen an issue should be submitted to the firstname.lastname@example.org mailing list. A request to reopen should identify the issue to be reopened, and should include the following:
- Material new information relevant to the decision, for example of the type identified by the decision itself as relevant.
- A revised Change Proposal incorporating the new information as rationale.
For reopening to be seriously considered, this new information and proposal must be likely to have been enough to materially change the decision, lacking refutation or additional new information,
- 2. Mailing List Discussion
Working Group members discuss the proferred new information, and have the opportunity to provide refutation or counter-arguments.
- 3. Chairs Decide
Per the W3C Process, it is up to the Chairs to decide whether to reopen. The Chairs will apply the standard cited above. The issue will only be reopened if the new information and proposal would likely have been enough to materially change the decision, if not refuted. If the Chairs decline to reopen the issue the process ends here, else proceed to step 4.
- 4. Issue is Reopened
If the Chairs decide to reopen the issue, then the issue is moved back to OPEN state. The escalation process proceeds from Call for Alternate Proposals (step 4.b). Note: a reopened issue may no longer qualify to be considered during a currently running Pre-LC or LC review period and may instead be taken up in the next milestone.
10. Enhanced Change Control
There are certain circumstances in the Working Group where a cutoff date applies. For Pre-Last Call review by the Working Group, given the high volume volume of feedback we see, it is not practical to get to 0 bugs + 0 issues + 0 bugs closed recently enough that someone may be filing an issue shortly at the same time. Therefore, we impose a cutoff for comments to be taken as pre-LC feedback during a pre-LC review period. Likewise, the W3C Last Call process itself imposses a cutoff on the Last Call period.
During pre-LC review periods, and first Last Calls, we don't want to call a total stop to useful changes that aren't in response to bugs. But that might create a situation where a person or group strongly objects to some change after the cutoff, but they don't have automatic recourse through the normal bug process.
Therefore, in exceptional cases, we would ask for a change to be reverted from the LC-track draft pending resolution of the issue through the Working Group. If any Working Group member sees a change go into any draft subject to a cutoff that seems controversial and likely to reduce rather than increase consensus, the correct step is to let the Chairs know, ideally via a post to the public list. The Chairs will make the call.
Furthermore, as we move through W3C maturity levels, the process requires gradually locking down the spec. In particular:
- If substantial technical changes are made after a Last Call Working Draft, then the Working Group cannot proceed to Candidate Recommendation and must publish another LCWD. While it is not entirely clear what kinds of changes are substantial enough, it seems like feature additions, or for that matter feature removals, probably are.
- During Candidate Recommendation, if anything beyond very minor technical changes are made, other than removing features marked "at risk", then the WG cannot proceed to Proposed Recommendation and must return to Working Draft status.
Given these rules, it seems wise to be careful about anything that is even arguably a feature addition - even arguably ambiguous cases such as documenting longstanding de facto standard features.
Therefore during a pre-LC review, feature additions or removals should only be done with sufficient prior notice to the group, in the form of a bug, a WG decision, or an on-list discussion. This applies only to LC-track drafts and does not apply to drafts that may include material for future versions of HTML.
After the start of Last Call (and through subsequent Last Calls) features can only be added to or removed from the specification with prior concurrence of the Working Group, in one of the following forms:
- A Working Group Decision to adopt a Change Proposal for a tracker issue, via a survey decision.
- A Working Group Decision to adopt a Change Proposal for a tracker issue, via a Call for Consensus.
What kind of changes might this revert policy apply to?
- We do not expect this process to be used casually over random changes. Anyone asking for this would have to convince the Chairs that the change reduces consensus.
- We think there is little chance of this process being used to revert a fix for a UA behavior bug, because (a) that is not the sort of thing people complain about; and (b) divergence there would be a very serious problem, so everyone would be highly incentivized to seek other solutions. So if someone finds a late-breaking bug in the parsing algorithm, that's not the kind of change that would be problematic. We definitely want UA behavior fixes to still be on the table.
- Based on past experience, it seems likely that changes to accessibility topics already covered by issues are likely to be controversial. Editors may want to tread carefully in that area.
- Based on past experience, it seems likely that introducing additional willful violations of other standards, especially W3C standards, islikely to be controversial. Editors are strongly encouraged to preflight any addition of willful violations with the HTML Working Group as well as with any other affected Working Groups. HTML WG members, even non-Editors, are encouraged to notify other Working Groups of changes of this type.
- If a change is preflighted with the group, via a bug with sufficient time for affected parties to comment, by posting a diff, or by mailing list discussion, the Chairs will be less likely to grant revert requests and would instead expect escalation to follow the normal process.
- It is also reasonably likely that this process could be used to object to new features. In general, new features should not be added to an LC-track draft after the cutoff. If this must be done, it is highly recommended that prior notice be given to the WG, ideally via a bug report or alternately via an on-list discussion or a WG Decision. The Chairs will be very likely to grant revert requests for new features where there was not due prior notice.
- Most likely, this process will be used for the types of changes that in the past have lead to such wide concern that they led to reverts anyway. This policy formalizes that proces for clarity of all in the Working Group.
- It can't be guaranteed that no revert would lead to a fork of specific paragraphs or sentences; but it is highly likely that most calls for a revert could be dealt with so that there is simply omitted text or additional text in the W3C draft relative to the WHATWG draft.
What happens after a revert?
- If a spec change that gets reverted was based on a bug, the bug effectively goes WONTFIX. It would have to be owned by and given a rationale by the Chairs, since it wouldn't be the Editor's choice to revert. This bug could be escalated through the normal channels by those who wish to reinstate the reverted change.
- A speedy revert would not be a permanent WG decision, not even for Last Call; it would simply a temporary measure to maintain the perception of fairness for all Working Group members and to avoid the feeling that there is no recourse for certain changes.
To reintroduce the reverted change, or to make a likely-controversial closely related change, one of the following is required:
- A Working Group Decision that overrides the revert.
- A diff showing the exact changes to be made preflighted with and approved by the Working Group.
- If the WG is not beyond the relevant cutoff date (for example, before the end of Last Call during an LC review), a bug report requresting the change is sufficient.
11. Note Track and Recommendation Track
Whether a Working Draft eventually becomes a WG Note or proceeds down the REC track is a decision of the Working Group. The following Process defines how this can be decided.
- 1. Editor's Initial Decision
- Initial choice of whether a draft is REC-track or Note-track is up to the Editor or Editors of that draft. Ideally Editors or Editorial teams should make their intent clear in the draft.
- 2. Bug Report
- If any WG member disagrees with the Editor's initial decision and would like to move a draft from REC-track to Note-track or vice versa, the first step is to file a bug.
- 3. Editor's Response
- The Editor of the relevant specification should give an Editor's Response to the request.
- 4. Opportunity to Escalate
- If one objects to the Editor's Response, the matter is settled. If anyone does object, they should escalate to a Tracker Issue, which will be resolved by a special fast-track process; see step 5.a.
- 5.a. Fast Track Escalation - Call for Rationale Statements
- We do not ask for full Change Proposals, merely for a rationale statement from advocates of both REC-track and Note-track. These can be brief. They can quote existing bug comments. The timeline to deliver is a month.
- 5.b. Fast Track Escalation - Closing without Predjudice
- If neither side provides rationale, the issue is closed without prejudice and can be reopened if someone does provide rationale.
- 5.c. Fast Track Escalation - Call for Consensus
- If only one side provides rationale, we hold a CfC to close the issue without prejudice. It can be reopened if rationale is provided later and the relevant draft has not yet gone to CR.
- 5.d. Fast Track Escalation - Preference Survey
- If both sides provide rationale, we hold a survey. Since this is a process, not a technical decision, the survey is by individual not organization. Subject to quorum requirements, majority wins. If we do not achieve quorum, the Chairs will decide whether to re-run the survey or table the issue.
12. Integration of Extensions during CR
Extensions to any of the Working Groups deliverables may proceed as separate extension specifications. At times, such extension specifications may advance more rapidly than the spec they extend (for example, extensions to the HTML spec itself may advance more rapidly). In some such cases, it may be desirable to integrate the extension back into the specification.
- 1. Publish a First Public Working Draft of the extension spec
- To be eligible for integration, an extension specification must be created in the first place, and must reach at least First Public Working Draft maturity level.
- 2. Satisfy CR exit criteria of the base spec
- If an extension specification is to be nominated for integration into a base specification, it must first meet the CR exit criteria for the base specification. That is, every feature in the extension spec must demonstrate the level of interoperability that would be required for a feature in the base spec.
- 3. Nominate by the deadline
- On entry to CR of any Working Group specification, the Chairs
will identify a deadline prior to the end of CR for integration of
extensions. A Working Group member may enter a nomination for
integration at any time prior to the deadline. A nomination for
integration must include:
- The name and URL of the extension specification to be integrated.
- The name and URL of the base specification it is to be integrated into.
- Rationale for integration.
- Evidence showing that the extension specification satisfies the CR exit criteria for the base specification.
- Instructions for textual integration for the editors of the base spec. These need not be detailed, but editors of the base specification may ask for more detail if required.
- 4. Call for Consensus
- If a Working Group member enters a nomination by the deadline, and it contains all of the above required elements, the chairs will put out a Call for Consensus. If the Call for Consensus passes, then editors of the base specification will integrate the extension according to instructions. If objections are raised, objectors should cite rationale, and are encouraged to identify ways in which their objection may be addressed. If there are objections which cite rationale and are not resolved in a satisfactory manner, the Call for Consensus fails, and the extension will not be integrated. It may still be proposed for integration into a future version using the usual process.
- 5. Integration
- As with any other working group decision, editors will apply integration decisions within a week.
13. Removing some at-risk features early in CR
Working Group members may request early removal of features that the WG has approved to be on the list of at-risk features for a specification in (or soon to be in) Candidate Recommendation.
- 1. Marking as at risk
- To be eligible to be removed early, the feature must be approved by the Working Group to be on the list of at-risk features prior to CR.
- 2. Nominating for early removal.
- If an at-risk feature does not have a thorough test suite, and also does not have even a single reasonably complete implementation, it may be nominated for early removal. Nominations for early removal may be entered before entering CR, or up to minimum 3 months after entering CR. The CfC for entering CR will identify the actual period on a specification by specification basis.
- 3. Chair review
- Chairs will review nominations to ensure that requests for early removal are reasonable. Chairs will approve or disapprove requests within one week of the nomination.
- 4. Opportunity to present an implementation or tests
- If a nomination is reviewed and approved, advocates of the feature have up to 3 months from the date of the request to present a thorough test suite or a reasonably complete implementation.
- 5. Early removal
- If no one presents a thorough test suite or a reasonably complete implementation by the date identified by 3 months from the date of the request, then such features will be removed early. Such features may still be pursued in standalone specifications, and may be reintegrated into the specification if they meet the CR exit criteria and have WG consensus.